CLARK PACIFIC STANDARD TERMS & CONDITIONS – PURCHASE ORDERS
1. PRICE: This is a firm price Order.
2. PAYMENT TERMS: If not otherwise stipulated on the front of this Order or in an attachment or addendum, Buyer will pay Seller forty-five (45) days from the date of acceptance of the goods or receipt of the invoice whichever is later. Each invoice shall contain (i) correct Purchase Order number (ii) the correct description and quantity of items delivered as requested on the Purchase Order (iii) the correct corporate name, remit to address and any other relevant information as outlined on the Purchase Order. Any invoice failing to meet the above conditions shall remain unpaid without bearing any interest and a copy thereof shall be returned to the Seller for correction.
3. DOCUMENT PRECEDENCE & ATTACHMENTS: Documents designated by Buyer including SPECIAL TERMS AND CONDITIONS, if any, are incorporated by reference the same as if set out in full herein. Should any ambiguity or inconsistency exist in any portion of this Order, including any SPECIAL TERMS AND CONDTIONS – PURCHASE ORDERS or other documents attached hereto, the following precedence of documents shall apply to eliminate any such ambiguity or inconsistency: (1) attachments containing SPECIAL TERMS AND CONDITIONS – PURCHASE ORDERS ; (2) attachments containing specifications; and (3) these STANDARD TERMS & CONDITIONS – PURCHASE ORDERS.
Seller’s failure to object or reject Buyers Purchase Order within five (5) business days from the date of issue of the Purchase Order shall be an unconditional acceptance thereof by Seller. In the event Sellers order acknowledgement contains exceptions or remarks to the Purchase Order, Buyer may cancel the Purchase Order without incurring any liability.
4. CHANGES: The Buyer reserves the right at any time to change by written or electronic notification any of the following: (a) Specifications, drawings and data incorporated in this Order where the items to be furnished are to be specially manufactured for the Buyer; (b) quantity; (c) methods of shipment or packaging; (d) place of delivery; (e) time of delivery; or (f) any other matters affecting this Order.
If any change by Buyer causes an increase or decrease in the cost of or the delivery schedule for this Order, Buyer shall make in writing an equitable adjustment in the contract price of delivery schedule, or both. Any claim by Seller for adjustment under this clause shall be deemed waived unless asserted in writing within fifteen (15) days from Seller’s receipt of the change.
5. TERMINATION: A. Buyer may terminate this Order for its convenience, in whole or in part, at any time with written or electronic notice to Seller. Upon receipt of such termination, Seller shall promptly comply with the directions contained in such notice and shall, as required, (1) take action necessary to terminate the work as provided in the notice, minimizing costs and liabilities associated with such termination, (2) protect, preserve and deliver in accordance with Buyer’s instructions any property related to the Order in Seller’s possession, and (3) continue the performance of any part of the work not terminated by Buyer: B. Buyer may terminate this Order for default, in whole or in part: (1) If Seller fails to deliver items and material or perform the services required according to the terms and conditions contained herein, or (2) if, at any time, reasonable grounds for insecurity arise as to Seller’s expected performance (including timely performance) within ten (10) days after Buyer’s written demand for adequate assurance. Buyer may also terminate for default if Seller becomes insolvent or makes an assignment for the benefit of creditors or commits an act of bankruptcy or files or has filed against it a petition in bankruptcy or reorganization proceedings.
C. On termination for Buyer’s convenience, Seller at the time of termination may have in stock or on firm order completed or uncompleted items or raw, semi-processed or completed materials for use in fulfilling this Order. (1) For completed items or materials, Buyer may at its option require delivery of all or part of the completed goods and make payment at the Order price. (2) For uncompleted items or raw or semi-processed materials, Buyer may at its option require Seller to deliver all or part of such goods at the portion of the Order price representing the stage of completion. (3) For goods which Seller has on firm order, Buyer may at its option take an assignment of Seller’s rights under the Order. (4) In all cases, Buyer shall have no responsibility to make any payments for materials that are not available for its inspection. Payments to Seller hereunder shall be the sole and exclusive remedy available to Seller in the event of a termination by Buyer.
D. Buyer’s rights and remedies regarding termination under this Order shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Order.
E. If Buyer terminates all or part of this Order for Seller’s default, Buyer may procure from third parties, upon terms and in a manner it deems appropriate, goods and services similar to those terminated and Seller` shall be responsible for all additional costs. In addition, Buyer may require Seller to deliver any completed or uncompleted goods.
6. ASSIGNMENT: Seller may not assign, transfer or subcontract this Order or any right or obligation hereunder without Buyer’s prior written consent. Any purported assignment, transfer or subcontract shall be void and ineffective.
7. DELIVERY: Unless otherwise stated on this Order delivery shall be (INCOTERMS 2000). Time is of the essence in the performance of Seller’s obligations under this Order. Seller recognizes that Buyer utilizes “Just in Time” scheduling and Seller accepts complete responsibility to deliver materials meeting all referenced standards on the exact date and time specified. Seller shall furnish sufficient labor and management forces, plant, and equipment and shall work such hours (including night shift, overtime, weekend and holiday work without a premium) as may be required to assure timely delivery without additional Cost to Buyer.
As soon as Seller is or becomes aware of any circumstances or events which may reasonably be anticipated to cause a delay to an agreed upon delivery date, Seller shall promptly advise Buyer thereof in writing.
If Seller is unable to meet the agreed upon “Promised Delivery Date”, Buyer reserves the right to, without summons, to deduct from the invoice the amount of three percent (3%) of the amount of the Purchase Order for each seven (7) calendar days of delay after the “Promised Delivery Date”, up to a maximum of fifteen percent (15%) of the amount of the Purchase Order. The deduction by Buyer of the amount specified in this paragraph shall not relieve Seller of any responsibility for delivering to Buyer the Goods and Services ordered and Buyer shall retain all rights set forth herein and as provided by law.
8. TRANSPORTATION: Unless otherwise agreed, Seller must comply with Buyer’s freight program using any freight forwarder designated by Buyer or identified by Buyer after submission of this Order but before delivery. Seller shall be liable for all excess shipping or demurrage charges resulting from failure to ship and route as instructed, including shipping prior to date required. Seller’s obligations under this Order are not severable if delivery or performance occurs in installments. Buyer is not obliged to accept shipments sent C.O.D. without its consent and may return them at Seller’s risk and cost. Trucks delivering to CP Woodland, California plant must follow path as provided by CP.
9. PACKAGING, PACKING LISTS AND BILLS OF LADING: Seller shall be responsible for proper packaging, loading and tie-down to prevent damage during transportation. No additional charges shall be made for packing, crating or cartage unless stated on the front of this Order. Seller must bill all returnable containers on a separate memo invoice, and return transportation charges will be collect and for Seller’s account. Buyer’s weight and/or count will be accepted as final and conclusive on all shipments not accompanied by such packing list.
10. TAXES: Clark Pacific has a resale certificate and will issue to the vendor if the purchase meets the proper criteria. In general any orders for Job related materials will be tax exempt under Clark Pacific’s reseller certificate and Clark Pacific will report any necessary use tax in accordance with our permit of Job Sub-Permit. If sales tax is applicable, such tax must appear on the invoice in accordance with appropriate rate at place of delivery.
11. PATENTS: Buyer agrees to immediately notify Seller in writing or electronically of any such claim and to provide such assistance, as may be reasonably required in defending the suit or proceeding.
12. QUALITY AND INSPECTION: Seller understands that Buyer may utilize “Just in Time” scheduling which requires that all materials be delivered defect free and that Buyer may place the materials directly into production without further inspection. Seller shall perform any inspections required to ensure that no defective material is received by Buyer. Seller also assumes all costs for loss or damage to Buyer and indemnifies Buyer against loss for claims of products liability and/or defect resulting from delivery by Seller of nonconforming materials to Buyer: (a) Materials delivered hereunder shall meet or exceed Buyer specifications and quality standards and the Seller’s own internal quality standards. All goods furnished hereunder will be subject to Buyer’s final inspection and approval, irrespective of payment date. Buyer may reject goods not in accordance with the instructions, specifications, drawings, data or Seller’s express or implied warranties (“Non-Conforming Goods”) or may accept some and reject other Non-Conforming Goods at its option. Buyer reserves the right to source inspect goods to be supplied; however, any election to not source inspect shall not be deemed a waiver of Seller’s right of inspection or as acceptance. Buyer may, at its option, return rejected goods to Seller at Seller’s expense and Buyer shall have no further obligation for such goods or Buyer may retain rejected goods and Seller shall pay Buyer its damages related to same. Prior to return of goods, Buyer shall issue a Quality Notification and receive a RMA from Seller. Payment for any goods shall not be deemed acceptance and in no event shall Buyer incur any liability to pay for rejected goods.
(b) Buyer shall have a reasonable time (no greater than thirty (30) days from discovery) to submit claims of count, weight, quantity, loss or damage to delivered goods. Buyer will calculate damages on claims and deduct the amount from Seller’s invoice. If invoice was previously paid, Seller shall reimburse the amount of damages to Buyer. Seller shall have reasonable time (not greater than thirty (30) days from receipt) to respond to above claims.
(c) Seller shall assume responsibility for and will pay any and all loss, cost, damage or expense, including attorney fees, and cost of replacement incurred by Buyer attributed to Buyer’s rejection of Non-Conforming Goods or to Seller’s untimely delivery.
13. INDEMNITY: To the maximum extent permitted by law, Seller (“Indemnifying Party”) shall, defend, indemnify and save Buyer (“Indemnified Party”) harmless and against all liabilities, claims, suits or demands of every kind including attorneys fees whether arising in tort, contract law, equity, or otherwise, for injuries or damages to any person or property including but not limited to Seller’s employees delivering and unloading Seller’s materials at a property specified by Buyer (collectively “Claims”), to the extent caused by the Indemnifying Party’s Work, Products, Services and/or breach of its obligations under this Order and/or or the Indemnifying Party’s negligence, acts and/or omissions. Neither Party shall be liable to the other Party for consequential damages, arising out of or related to this Order. These indemnity obligations apply regardless of any concurrent negligent act or omission of Buyer. However, Seller shall not be obligated to defend or indemnify Buyer for any Claims to the extent they arise from the active negligence of willful misconduct of Buyer or for defects in design furnished by others.
14. INSURANCE: Seller shall provide and maintain Workman’s Compensation Insurance for the protection of its employees as required by law. The Workman’s Compensation Policy shall protect the Seller against loss or damage because of injuries including death sustained by any of its employees, including Seller’s employees and employees delivering and unloading materials at a property specified by Buyer. Seller shall also provide and maintain Commercial General Liability coverage including bodily injury liability and property damage liability coverage including, but not limited to coverage for the operation, maintenance or use of automobiles including death suffered by persons other than the Seller’s employees and/or damage to property, including persons other than Seller’s employees and employees delivering and unloading Seller’s materials at a property specified by Buyer. The limits of liability insurance shall not be less than $2,000,000 per occurrence and $4,000,000 combined single limit. Seller shall furnish Buyer, satisfactory evidence that such insurance is provided and is in full force and effect before starting delivery of material. The Certificate shall name Clark Pacific a California General Partnership, Clark Structural LLC, Robert E. Clark Corp., Donald G. Clark Corp., Clark Pacific Precast LLC their respective employees partners officers and directors as additional insured and, said policy shall stipulate insurance is primary.
15. WARRANTIES: By accepting this Order, Seller warrants that the goods and services furnished will be free from defects in materials and workmanship, merchantable and in full conformity with Buyer’s specifications, drawings and data, and Seller’s descriptions, promises or samples for a period of twelve (12) months from incorporation of the goods or items sold pursuant to this Order into Buyer’s products. Seller will convey good title to the goods, free and clear from all liens, claims and encumbrances. Seller, without cost to Buyer, shall promptly do all things necessary to correct any breach of the above warranties in a manner satisfactory to Buyer. If Seller is unable or refuses to repair or replace as Buyer may require, Buyer may contract or otherwise repair or replace such defective goods and Seller shall be responsible for any excess cost. This warranty shall survive acceptance of the items and is in addition to any warranties of additional scope given to Buyer by Seller. No implied warranties by the Seller are excluded. Seller agrees that Buyer shall have the option to assign Seller’s warranty to a third party. Buyer agrees that the nature and extent of Seller’s warranty obligations under this Order shall not be changed under any such assignment.
At any point in time Buyer may request Seller to conduct at its sole cost, a failure analysis on defective or Non-Conforming Goods in a view of establishing the root cause of such defect or non-conformance. Seller shall prepare a report that describes in detail the root cause and corrective actions to remedy such defects including time schedule. In the event of an epidemic failure, all Goods in question will be presumed defective and Buyer may return all such Goods. At Buyers option, Seller shall at it’s own expense, repair, correct or replace the Goods in question making sure the Goods and Services shall (i) meet the form, fit, function and composition of the Goods and (ii) conform to the warranties of the provisions of the Purchase Order.
16. RISK OF LOSS: Risk of loss of all goods shall remain in Seller until receipt of the goods pursuant to the delivery terms.
17. TITLE: Title shall pass to Buyer upon Buyer’s acceptance of goods pursuant to the delivery terms. If Buyer makes progress payments, title to the goods shall be transferred to the Buyer as payments are made, and in the same proportions as the cumulative payments bear to the Order price. Seller shall also identify such goods as the property of Buyer, unless Buyer waives identification. Notwithstanding restrictive legends to the contrary, title to plans, drawings and specifications for goods shall be vested and remain with Buyer and may be used by Buyer for any purpose.
18. NONDISCLOSURES: If Buyer discloses or grants Seller access to any research, development, technical, economic or other business information or “know-how” of a confidential nature, whether reduced to writing or not, Seller agrees, as a condition of receiving such information or “know-how,” that Seller will not use or disclose any such information to any other person at any time, except as may be necessary in the performance of this Order, without Buyer’s written consent. Seller shall use such information only to perform this Order.
19. PROPERTY FURNISHED TO SELLER BY BUYER: All special dies, molds, patterns, jigs, fixtures, (APSD ORL) component parts and any other property which Buyer furnished to Seller or specifically pays for, for use in the performance of this Order, shall be and remain Buyer’s property, shall be subject to removal upon Buyer’s instruction, shall be for Buyer’s exclusive use, shall be held at Seller’s risk, and shall be kept insured by Seller and at Seller’s expense while in its custody or control in an amount equal to the replacement cost, with loss payable to Buyer. Seller will furnish copies of policies or certificates of insurance on Buyer’s demand. Seller will not create or allow to arise any lien, claim or encumbrance by any third party against property furnished or owned, through progress payments made, by Buyer. Seller shall execute UCC-1 forms and a separate security agreement, as required by Buyer, identifying Buyer’s security interests in such property.
20. ORDER INCONSISTENCIES AND CONFLICT RESOLUTION: It is Seller’s responsibility to comply with these and all referenced documents and to clarify with Buyer any inconsistencies or conflicts in any parts of this Order, such as these provisions contained in this document, additional terms and conditions, general specifications, detailed specifications, etc. Should Seller fail to contact Buyer to resolve these conflicts or inconsistencies, Seller will be solely responsible for errors resulting from conflicts or inconsistencies. Where documents are referenced, the version in effect at the time of order placement shall apply.
21. ACKNOWLEDGMENT: This Order may be accepted by Seller either by the execution and return of the Acknowledgment Form; shipment of any goods; or the rendering of any services pursuant hereto. No modification of or release from this Order shall be binding on Buyer unless agreed to in writing and specifically labeled as a modification or release. The terms and conditions of this Order shall be the only terms and conditions applicable hereto and Buyer hereby rejects any terms and conditions submitted by Seller in any proposal or acknowledgment.
22. WAIVER: Buyer’s failure to insist on Seller’s strict performance of the terms and conditions of this Order at any time shall not be construed as a waiver by Buyer for performance in the future.
23. APPLICABLE LAWS: This Order shall be governed by, construed in accordance with, and all disputes governed by the laws of the State of California and Buyer and Seller, agree to submit exclusively to the jurisdiction of the courts in the State of California, County of Yolo, in the event of any proceedings therein in connection herewith.
Seller warrants and agrees that it has complied and will comply with all applicable Federal, State and local laws, codes, and regulations, including, without limitation, the following: Fair Labor Standards Act of 1938, as amended, the Equal Employment Opportunity Act, the Occupational Safety and Health Act, the Executive Order 11246, as amended, the affirmative action clauses pursuant to Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended, Section 503 of the Rehabilitation Act, as amended, and the Export Administration Act. If this Order indicates that it is placed pursuant to a U.S. Government contract or subcontract at any tier, Form SI-100-GC (the “the General Purchase Order Addendum for Government Contract Procurements”) forms and integral part of this Order and supersedes any conflicting provisions contained in the General Purchase Order Terms and Conditions.
24. EH&S COMPLIANCE: Seller shall at all times comply with product safety laws and regulations including without limitation the legislation related to the restriction on the marketing and use of certain dangerous substances and preparations. Seller shall provide to Buyer up to date information about the health, safety and environmental hazards of the Goods and Services and the safe use, handling and disposal of the Goods and Services, components or any part thereof. Prior to the first delivery of the Goods and Services, this information and, subsequently, any update thereof shall be supplied to each specific “ship to” Buyer location.
Seller shall at all times keep, maintain, operate and use Seller’s site, factory, facilities, equipment, tools and Goods supplied under this Purchase Order in accordance with all applicable national, federal, regional or local laws and regulations, including without limitation those related to health & safety, environment, permits and licenses as well as the permits and licenses themselves.
If Electrostatic Discharge (ESD) sensitive devices are supplied by Buyer, the Seller must have an active ESD program and use proper ESD handling and packaging procedures. Applicable components include circuit boards, electronic assemblies with exposed components or connectors, semi-conductors and any other devices that may require ESD protection. Seller must maintain records of the testing done and training provided.
25. CHILD LABOR AND FORCED LABOR: Seller warrants that Seller does not directly or indirectly employ children, prison labor, indentured labor, bonded labor or use corporal punishment or other forms of mental and physical coercion as a form of discipline and acts in compliance with the International Labor Organization (ILO) Convention. Seller warrants that all employment relationships are of the voluntary nature without any discrimination and at working conditions reflecting the applicable national and local legal requirements.
26. GIFTS/GRATUITIES: Seller or Seller’s agents and representatives warrant(s) that it has neither accepted nor provided gratuities of any kind from or to any employee of Buyer in connection with the placement of this Order.
27. COMPLETE AGREEMENT: This Order and any other documents attached to or referenced herein, constitute the entire agreement between the parties on this subject. All prior representations, negotiations or arrangements on this subject matter are superseded by the terms and conditions of this Order. Any amendment to this Order must be agreed to in writing by Buyer.
